Regular City Council Meeting June 6, 2006

City Council Chambers 7:00 p.m.

Present: Mayor - Larry Franzen

Council members Jeff Kennedy Absent: Council member Gary Norseen Jim Aden City Attorney Mike Bacon

Roger Dudley Police Chief Randy Olson

City Administrator Bruce Clymer

City Clerk Connie L. Dalrymple

Press: Gothenburg Times - Beth Barrett

Also present: Shane Gruber, Eppie Sisneros, Keith Hild, Jeff Whiting, Mike Houchin, Travis Mason

Mayor Franzen opened the meeting at 7:00 p.m. Advance notice and a copy of the agenda were given to the Council and members of the press.

Dudley moved, Kennedy seconded, to approve the consent agenda that included:

City Council minutes – May 16

Police report - May

Board of Adjustment minutes – June 2

Roll call vote: Yea - Aden, Kenney, Dudley. Nay - none. Absent and not voting – Norseen.

Dudley moved, Aden seconded, allowing payment of the claims against the City, $61,969.51, except #1047 and #1920; Public Works Division $195,229.77; the May 18 payroll of $28,368.13 and June 1 payroll of $36,901.67. Roll call vote: Yea – Kennedy, Aden, Dudley. Nay - none. Absent and not voting – Norseen.

Aden, moved, Kennedy seconded, allowing payment of claim #1047 to Gothenburg Animal Hospital. Roll call vote: Yea – Kennedy Aden. Nay – none. Absent and not voting - Norseen.

Dudley moved, Aden seconded, allowing payment of claim #1920 to Kennedy Tree Service. Roll call vote: Yea – Aden, Dudley. Nay – none. Absent and not voting – Norseen.

- Administrator Clymer reported the June 7 Times will carry an ad regarding the community survey and comprehensive plan process. Citizens are urged to fill out the survey via I-net if possible but there will be surveys throughout the community as well. Completed surveys are due at City Hall June 23.

- The Gothenburg Improvement Company met with Craig Morgan to tour the community and industrial sites. Mr. Morgan represents an industrial site selection company that locates sites for businesses interested in expansion. The firm specializes in distribution centers of varying sizes.

No discussion was had on resolutions to issue bonds for Hilltop Estates improvements.

According to the DAD office, grants similar to the proposed Hike / Bike Trail to Wildhorse Golf Course at 20% of total cost is required of the community. Additional points are given:

5 points – first time application

10 points – location in District 6 because there are fewer program available there

1 point - 25% match

5 points – 40% match.

Even though additional match funds do not enhance the possibility of a successful application Councilman Dudley favors moving forward with the project. At 20%, the City’s cost would be $103,488.

Pat Ambler, a member of the Cemetery Board, requested consideration for fencing at the cemetery instead of a trail. Council discussed fence types, plastic, iron, or brick.

Dudley moved, Kennedy seconded, to set the match for the trail at 20%. Roll call vote: Yea – Aden, Kennedy, Dudley. Nay – none. Absent and not voting – Norseen.

Kennedy moved, Aden seconded, approval of a one day license to sell beer, wine, and distilled spirits at the Firemen's Ball on July 22, 2006 and to block the street at the Fire Hall for the duration of the event, 1:00 p.m. to 1:00 a.m. Roll call vote: Yea – Dudley, Aden, Kennedy. Nay - none. Absent and not voting – Norseen.

Gothenburg’s new fire truck has arrived creating a space shortage at the fire hall. The Fire Dept has decided to sell the1970 Ford fire truck. Kennedy moved, Aden seconded, to pass and approve Resolution 2006-5 authorizing the sale of the fire truck to the Village of Farnam for $1500. The truck will be sold as is. Roll call vote: Yea – Dudley, Aden, Kennedy. Nay – none. Absent and not voting – Norseen.

Dudley moved, Kennedy seconded, approving final payment and Change Order #6, adding the Avenue J sewer construction to the State Revolving Loan project that included the new sewer and second line across the railroad tracks to the waste plant. Roll call vote: Yea – Aden, Kennedy, Dudley. Nay – none. Absent and not voting – Norseen.

The cost of the change order was $26,705.95, less than anticipated because there was no dewatering. The total project cost was $317,799.01.

Dudley moved, Kennedy seconded, accepting the Certificate of Substantial Completion from Van Kirk Bros Contracting. Roll call vote: Yea – Aden, Kennedy, Dudley. Nay – none. Absent and not voting –Norseen. The project carries a one year guarantee.

In investigating the low efficiency of the 16^th Street well, Sargent Drilling was authorized to fix the bowls , video and acidize the well. Rust and other imminent problems were discovered and Sargent recommended the well be relined before it’s put back together and into operation. Such a project requires engineering and submission of plans to the Department of Health.

Dudley moved, Aden seconded, to approve a professional service contract with Miller and Assoc to design the relining of the 16^th Street well. Cost is $2000. Roll call vote: Yea – Kennedy, Aden, Dudley. Nay – none. Absent and not voting – Norseen.

The cost to repair the well and put it back into service is $24,819.51. An emergency exists in that the well is currently out of service and is needed to meet the needs of the community during the summer.

Dudley introduced Ordinance 807 entitled:

An ordinance declaring a public emergency, waiving the requirement of public bidding on a water system repair; directing the acceptance of an estimate for water system repairs; repealing all ordinances or parts of ordinances in conflict herewith and providing for an effective date,

and moved that the statutory rule requiring reading on three different days be suspended. The motion was seconded by Council member Aden and on roll call vote the following voted “Yea”: Kennedy, Aden, Dudley. “Nay”: none. Absent and not voting – Norseen.

Mayor Franzen declared the motion adopted by a three-fourths vote of the Council and the statutory rule suspended for consideration of said ordinance. Ordinance 807 was ready by title, whereupon Council member Dudley moved for final passage and Council member Kennedy seconded the motion.

Mayor Franzen asked the question; Shall Ordinance #807 be passed and adopted? On roll call vote the following voted “Yea”: Aden, Kennedy, Dudley. “Nay”: none. Absent and not voting – Norseen.

The Mayor declared Ordinance 807 adopted and signed it in the presence of the Council and the Clerk attested the signature.

Dudley moved, Kennedy seconded, to pass and approve Resolution 2006-6 naming Columbian Bank of Kansas as a municipal depository. Roll call vote: Yea – Aden, Kennedy, Dudley. Nay – none. Absent and not voting – Norseen. (Columbian Bank holds health insurance side funds)

Aden moved, Dudley seconded, allowing payment of claims to Miller & Associates; $700 for design and $1170.36 for construction observation of the Avenue J sewer. Roll call vote: Yea – Kennedy, Dudley, Aden. Nay – none. Absent and not voting – Norseen.

Mike Houchin has requested a franchise to haul trash in the community, effective July 1, 2006. He has agreed to the terms of the current franchises that will expire August 31, 2007. He will use the same type containers but his equipment will rear load instead of side load. If the franchise is approved, Admin. Clymer will have a meeting of the haulers to redistribute the park and downtown trash routes.

Kennedy moved, Aden, seconded, approving a franchise with Mike Houchin to haul trash from July 1, 2006 through August 31, 2007, and authorizing the administration to meet with the haulers to negotiate the distribution of the downtown and park routes. Roll call vote: Yea – Dudley, Aden, Kennedy. Nay – none. Absent and not voting – Norseen.

Kennedy moved, Aden seconded, to adjourn the meeting at 7:40 p.m. The next regular meeting will be June 20, 2006 at 7:00 p.m.

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Larry Franzen Mayor Connie L. Dalrymple, City Clerk